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xero vs quickbooks

Accountants must reverse the order of the Columns when transferring Monthly Reports into a Spreadsheet for Analysis and Projections, which is a difficult operation. However, since this function has the potential to alter the Mapping’s Consistency and Reliability, you’ll want to utilize it with caution. When you’re Recording Transactions in Xero, one advantage is that if the Transaction involves a Product or Service that you provide, you may transfer the Transaction to any account.

  • It also has more advanced tools like managing inventory and handling payroll.
  • Reporting abilities are limited, though a raft of third-party integrations are available (many cost a little extra, but some are free).
  • In this case, we give the edge to Xero because its entry-level Early plan includes more features than QuickBooks’ Self-Employed plan at a lower price point.
  • Pricing levels for Xero and QuickBooks Online are very similar, with both applications offering three pricing plans.

This makes it better for businesses with complex financial tracking needs. But if you need features such as advanced reporting or live customer service, then QuickBooks Online is the right pick for you. QuickBooks includes a great reporting suite, and it’s even better if you can get the Pro plan for enhanced reports and project profitability. QuickBooks offers both online and desktop versions, where Xero is just an online tool. So, consider how and where your team usually completes accounting or bookkeeping tasks from when debating between the software. Whether you are freelance, have a small business, or operate a larger operation, choosing the right accounting software is incredibly important.

Zoho Books vs QuickBooks: Price, Features & What’s Best in 2023

If you count QuickBooks Desktop users, that number rises to 8 million. With more than 3 million users worldwide, Xero is popular but not as ubiquitous as QuickBooks Online. One of the advantages of using Xero is that it can save businesses time and money. With Xero, businesses can eliminate the need for paper records and reduce accounting fees.

Xero lets users create two active tracking categories, while QuickBooks Online allows users to create 40 in the Simple Start, Essentials and Plus plans. The more categories you create, the more reports you can run to get a better idea of how your business functions and where there’s room to grow. If snapping photos of receipts to claim expenses on the go is a key mobile feature you’d like to have, regardless of plan level, QuickBooks Online might be a better fit. Xero and QuickBooks Online are robust accounting software programs and, in our case study, both prove why they’re the leading tools in the industry. They may have almost the same features, but each has its own strengths and drawbacks.

It’s simple and offers the option to add a card of bank account number to a customer’s account so you can immediately process the payment. The software is known to be sleek and user-friendly and is even described by some as beautiful — an impressive achievement for an accountancy tool! ZipBooks offers a full range of customizable financial, accounting, sales, expense, and even team reports that you can export or print as PDFs.

Finally, when comparing Xero vs QuickBooks, Xero’s Customer Service shines out. Although both platforms have extensive self-service materials on their websites, Xero additionally offers Free 24/7 Online Assistance to all of its users, regardless of plan level or timezone. Furthermore, Xero does not outsource customer service; all reps are Xero employees.

Both services are available on all the most common devices and browsers. It’s worth noting that QuickBooks uses a first-party payment processor, which means that the money goes through QuickBooks, while Xero uses third-party processors, like PayPal or Stripe. Neither of these is better than the other, but it pays to be aware of the differences. Here’s our comparison of the core features provided by Xero and QuickBooks.

xero vs quickbooks

On the other hand, QBO lets you automatically pull unbilled expenses onto your invoices, and Xero doesn’t offer that capability quite yet. Xero has the more user-friendly interface, with clearly labeled functions and a simpler workflow. If you don’t need the more advanced accounting functions of QuickBooks Online, we prefer Xero’s dashboards and taking fewer steps to send invoices and pay bills. If your business pays many of the same expenses monthly, Xero may be the superior choice. It’s simpler to automate your payments and its dashboard is easy to use and better designed for staying on top of current and upcoming bills.

Accounting software helps you complete bookkeeping tasks, track expenses and revenue, and send invoices to your customers. Two of the best small business accounting software programs are QuickBooks and Xero, which both command strong followings among accountants and business owners. While searching for accounting software, you might also come across something called QuickBooks Online Essentials. This is a different product than the ordinary accounting software, and it’s specially designed for service-based businesses which invoice for their time. With this tool, you can automate invoices on a recurring schedule, track income and expenses and pay multiple vendors at the same time.

The dashboard gives you a real-time look at the most important financial metrics, and the mobile app makes sure you can handle your money wherever you are. QuickBooks has been praised for its wide range of features like its impactful reporting capabilities and the ability to seamlessly integrate with other familiar business Trial Balance Example Format How to Prepare Template Definition software platforms. However, some dissatisfaction was expressed regarding the customer service and occasional technical hiccups. Thanks to its user-friendly design, new users can quickly become proficient in utilizing the software. Nevertheless, some advanced features may still require time or assistance to grasp fully.

Xero vs QuickBooks: Security

Both let you set up email reminders to prompt customers to pay their invoices on time (or to just pay, period, as the case may be!). Both offer customer statements that include transactions, payment history, and outstanding balances, though the QBO edition includes an aging table. If you need payroll processing and integrated merchant processing, QuickBooks Online will definitely better suit your business’ needs.

Xero is also a better choice for businesses that are going global because it can handle multiple currencies. Both software tools offer uncomplicated methods for common features like invoicing, expense tracking, and payroll management. Nonetheless, Xero’s reliability and streamlined design often earn it points with users who prefer simplicity. Accounting software is a non-negotiable aspect of modern business management.

If you turn off match notifications, both Xero and QuickBooks Online give you the option of adding a New Transaction or Searching for Another Match. Both Platforms clearly show you where a downloaded Transaction appears to match anything that is already documented on the books when it comes to Reconciliation. Xero uses a very structured setup process, which is great for those who like to have everything in place prior to starting work. While this, again, can come down to user preference, I like the ability to just jump in and get started.


Xero is ideal for businesses that keep a team of bookkeepers or accountants in-house. The software must have features that allow users to set sales tax rates, apply them to invoices, and enable users to pay sales tax liability. The banking section of this case study focuses on cash management, bank reconciliation, and bank feed connections. The software must have bank integrations to automatically feed bank or card transactions.

  • With most accounting software, paying bills is simpler than invoicing, but we find it to be more intuitive in Xero.
  • Moving up to the more expensive plans will get you features such as inventory, custom user permissions, and accelerated invoicing, with all plans providing the basic functionality your business needs.
  • However, QuickBooks Payroll’s pricing can be more expensive than Gusto’s (depending on the plan you choose and how many employees you have), and it takes a little more time to set up.
  • For those who like everything in neat compartments, Xero may be your best option.

You can also arrange your Quarterly Taxes and exchange or export pertinent Tax Data with your Accountant. Xero’s invoice entry screen, seen above, is clean and uncluttered with easy look-up options available for most fields. Once the invoice is completed, you can send it via email with online bill payment options included in the email. Once payment is received, Xero will automatically apply the payment if paid online, or you can process the payment during your regular bank reconciliation process.

QuickBooks Online includes all the components of the desktop version, plus additional features such as more app integrations, a fully functional mobile app and more attractive pricing. The Online plans start at $30 per month, whereas the Desktop plans must be paid annually and start at $492 per year. Our evaluation was based on a rubric scoring methodology in six categories, each with a designated appropriate percentage.

Case Studies: Xero

For those moving their small business’ accounting over from another application, you can import data into QuickBooks Online using the Import Data function. Xero’s main entry screen uses a menu bar at the top of the screen for access to system functions. This pared-down menu makes it easy for new users to find their way around the application without too much trouble. You’ll rarely be asking yourself how to use QuickBooks Online as they offer plenty of guidance throughout the application; users can click on the question mark anytime they need assistance.

Security Features

The Established plan also supports a multi-currency function, which converts 160 different foreign currencies into your business’s local currency. Again, if you opt out of the free trial, you’ll get 50% off the base fee for your first three months of service. Includes tools that help automate the reconciliation process, along with a global search function and customizable dashboard; however, there is a learning curve. Includes tools that help automate the reconciliation process, along with a global search function and customizable dashboard; has a simple layout.

Meanwhile, QuickBooks’ comprehensive features are ideal for growing businesses. Wave Accounting is a free accounting solution for very small service-based businesses, contractors, freelancers and consultants. If you can’t justify paying for QuickBooks Online or Xero or they have too many features your business doesn’t need, Wave might be an ideal alternative. It has comparable invoicing features, but lacks an audit trail and doesn’t integrate with third-party apps. Track mileage, send invoices and get a snapshot of your business cash flow with both Xero and QuickBooks.

The Projects category lets you manage any projects and record time spent using the time tracking feature. A multi-currency account that integrates with the major accounting software is one of the most wanted features for global businesses. Most high street banks support international payments but they’re often expensive, slow and with limited features and currencies that you can send and receive. QuickBooks is Intuit’s general accounting software, while QuickBooks Online (QBO) is specifically the cloud-based service. For QBO, you pay a monthly subscription rather than an upfront fee, and you get all the patches and software updates from Intuit.

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